Taigamefull – Google Drive

You can work on your Google Drive files offline, but it takes a few steps to reach an internet-free zone. Here's how to access files on Google Docs, Sheets, and Slides while you're off the grid.

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Once you”ve done this, you”ll be able to continue editing and saving your documents whenever you lose internet access. Google will also download some of your most recent files so you can edit them even if you don”t already have them open. For older files, however, you”ll need to download them beforehand.

How to Set Up Google Docs Offline on Mobile

Enabling offline access for Docs is slightly simpler on your mobile devices.

Download the Apps You Need

Google offers separate apps for Google Drive, Docs, Slides, and Sheets on iOS and Android. Download the ones you need to the phones and tablets you”ll use while you”re offline.

Make Recent Files Available Offline

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On the Drive app of your choice, tap the hamburger menu () in the top-left corner, tap Settings, and enable the “Make recent files available online” toggle.

When you enable the above toggle, it will apply to each account on your device. However, you”ll need to do so for each app, so repeat on the Slides and Sheets apps as needed.

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The mobile apps will automatically detect which files you”ve used frequently and keep a local copy available for you to use offline. However, if you need to make sure specific files are available, follow the steps in the next section.

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Make Specific Files Available Offline

By default, Google will try to save space by only keeping local copies of files you”ve recently edited on your device. However, you have a couple of options if you want to make sure that certain files are always available. On your laptop, you can download Google Drive Backup and Sync to keep a local copy of all your files, or just certain folders, on the desktop. This will make Drive function a lot like Dropbox.

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However, if you only want to download specific files, find the file you want to keep in the app. Tap the three-dot “More” icon () and enable the “Available offline” toggle. Repeat for each file you need. You can also open the file you need and the app should download it, but it never hurts to make sure.

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When you have a file available for offline use, you”ll see a circular symbol with a check mark inside it. When you”re editing the file without an internet connection, you”ll see a circular symbol with a lightning bolt next to the document”s name.

Once you”re back online, changes will sync up and the symbols will disappear.

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